Blog
Practical advice on managing company equipment — from offboarding checklists to warranty claims. Written for founders and office managers, not IT departments.
I Connected Claude to My Asset Manager. Here's What Happened.
AssetJay now has an MCP server. Connect Claude Desktop, ask it to scan your Gmail for equipment purchases, and watch your inventory build itself. Here's how it works, what's good, and what's still rough.
Equipment Policy Template for Small Companies
A practical equipment policy template for growing teams. Covers ownership, acceptable use, damage, returns, and remote work. Adapt it in 30 minutes.
What to Do When an Employee Won't Return Company Equipment
Practical steps for recovering unreturned company equipment from a former employee. What to do right now, the legal options, and how to prevent it next time.
New Hire Equipment Checklist: What to Buy, Set Up, and Track
A practical checklist for outfitting new employees with equipment. Covers hardware, software, remote workers, and how to track what you gave them.
What to Include in an Employee Equipment Agreement
A practical guide to equipment agreements for small businesses. What to cover, a template to adapt, and when to start using one.
Equipment Checkout Systems: From Sign-Out Sheets to Software
How to track shared equipment that moves between people. From clipboards to spreadsheets to dedicated tools, and when each level makes sense.
How to Run an Equipment Audit in Under an Hour
A step-by-step guide to auditing your company equipment. Walk the office, check the list, fix the gaps. Takes 30-60 minutes quarterly.
Laptop Refresh Cycles: When to Replace Company Equipment
How to plan equipment replacements on a small budget. Typical lifespans, the warranty trigger, and a simple budgeting formula.
The $2,000 Problem: Why Equipment Tracking Starts Before Offboarding
71% of HR pros report unreturned equipment. The average cost is $2,000 per person. Here is why tracking needs to start before someone gives notice.
How to Track Company Equipment Without an IT Department
A 6-step guide to building an equipment tracking system when nobody on the team is in IT. From first list to ongoing habit.
Best Asset Management Tools for Companies Without an IT Department
Most asset management software is built for IT teams. These tools are built for everyone else. A guide for founders, office managers, and ops leads.
7 Snipe-IT Alternatives That Don't Require Self-Hosting (2026)
Snipe-IT is powerful but requires a server. Here are 7 cloud-hosted alternatives compared — from free tools to enterprise platforms — for teams that want asset tracking without the infrastructure.
Best Free IT Asset Management Software for Small Business (2026)
Free asset management tools compared honestly. What "free" actually means for each tool, from self-hosted to freemium to spreadsheets.
Best Equipment Tracking Software for Small Teams (2026)
7 equipment tracking tools reviewed for small teams. Honest assessments of pricing, setup, and who each tool is actually built for.
AssetJay vs Itemit: Simple Asset Tracking Compared
Itemit offers RFID, GPS, and offline mobile. AssetJay offers AI receipts, warranty alerts, and offboarding. Compare features, pricing, and fit.
AssetJay vs EZOfficeInventory: Which Fits a Small Office?
EZOfficeInventory has maintenance and work orders. AssetJay has AI receipts and offboarding. Compare features, pricing, and who each is built for.
AssetJay vs Asset Panda: Honest Comparison for Small Teams
Asset Panda starts at $250/month and is built for mid-size IT teams. AssetJay is $24.99/month for small teams without an IT department. Here's how they actually compare.
AssetJay vs Sortly: Equipment Tracking Without the Complexity
Sortly is a visual inventory tool for any industry. AssetJay is built for company equipment. Compare features, pricing, and which fits your small team.
AssetJay vs Shelf.nu: Which Is Better for Small Teams?
Shelf.nu is open-source with bookings, GPS, and self-hosting. AssetJay is simple equipment tracking for small teams. Compare features, pricing, and fit.
AssetJay vs Snipe-IT: Which Asset Management Tool Is Right for Your Team?
A detailed comparison of AssetJay and Snipe-IT for IT asset management. Features, pricing, setup, and which is better for small teams without an IT department.
IT Asset Register Template: What to Track and How to Start
A practical guide to building an IT asset register for your small business. What fields to track, common mistakes, and when to move beyond a template.
AssetJay vs BlueTally: Choosing the Right Asset Tracker for Small Teams
AssetJay and BlueTally both track assets for small teams, but they solve different problems. Compare features, pricing, and workflows to find your fit.
How to Track Employee Equipment (Without Losing Your Mind)
A practical guide to tracking who has what equipment in your company. From assignment models to remote workers to offboarding.
AssetJay vs Spreadsheets: When to Stop Using Excel for Asset Tracking
Still tracking company equipment in Google Sheets or Excel? Here's an honest comparison of spreadsheets vs AssetJay and when it's time to switch.
How to Prove What You Own: Equipment Documentation for Insurance Claims
What insurance companies want to see after a loss, and how to build an equipment documentation system before you need it.
The Equipment Offboarding Checklist Every Growing Team Needs
A practical equipment return checklist for small businesses. Cover laptops, monitors, access cards, and software licenses so nothing gets lost when someone leaves.
How to Track Company Equipment Without a Spreadsheet
Outgrown the Google Sheet? Here's when a spreadsheet stops working for equipment tracking and what to use instead.
What to Do When a Company Laptop Breaks: Warranty Claims Made Simple
Step-by-step guide to filing warranty claims for company equipment. Find receipts, check coverage, and avoid paying full price for replacements.
QR Code Asset Labels: A Practical Guide for Small Offices
Why physical asset labels matter and how to set them up. Covers label printers, Avery sheets, and where to stick them.
5 Things Every Small Business Owner Should Know About Equipment Management
From missing receipts to offboarding gaps: five equipment management lessons that save small businesses real money.
Why I Created AssetJay
I ran a smart home company with 25 people and hundreds of IoT devices. We had no idea what we owned. Spreadsheets failed. So I built the tool I wished existed.