Sortly and AssetJay both help small teams keep track of their stuff. Sortly is a visual inventory tool that works across industries, from construction sites to dental offices. AssetJay is focused specifically on company equipment for teams without an IT department. Here's how they compare.
Sortly Overview
Sortly is a general-purpose inventory management app used by over 15,000 businesses. It organises items visually with photos and folders, and it works for almost anything: construction tools, medical supplies, office furniture, retail stock, even personal collections.
The free plan covers 100 items for one user. Paid plans start at $49/month (Advanced, 500 items, 2 users) and go up to $299/month (Premium, 5,000 items, 8 users). Sortly has strong native mobile apps for iOS and Android with offline support and built-in barcode scanning.
AssetJay Overview
AssetJay is a cloud-based asset management tool built specifically for small teams that don't have an IT department. It's designed for company equipment: laptops, monitors, phones, software licences. You log an asset in 30 seconds, attach the receipt, track who has it, and get nudged before warranties expire.
It's free for up to 25 assets, with a Pro plan at $24.99/month for up to 250 assets with your whole team. No per-user pricing.
AssetJay vs Sortly: Feature Comparison
| Feature | AssetJay | Sortly |
|---|---|---|
| Target audience | Small teams tracking company equipment | Any business tracking any physical inventory |
| Free tier | 25 assets | 100 items, 1 user |
| Paid pricing | $24.99/mo (250 assets, unlimited users) | $49-$299/mo (per plan, 2-8 users) |
| Per-user pricing | No, flat rate per plan | Yes, user seats limited per tier |
| Receipt & warranty tracking | Built-in, central to the product | Not a core feature |
| AI receipt extraction | Yes, drop a receipt and details auto-fill | No |
| Warranty expiry alerts | Yes, automatic at 30/7/1 days | Date-based alerts available, not warranty-specific |
| Offboarding checklists | Built-in, auto-generated | No |
| Email inbox (forward receipts) | Yes, forward to your team's Inbox address and AI fills in a pending asset for you to approve | No |
| Software licence tracking | Yes | No |
| Visual/photo organisation | Photo uploads supported | Core feature, visual-first design |
| Folder organisation | Categories | Yes, with nested folders |
| QR/barcode scanning | QR code labels | QR and barcode (in-app scanner) |
| Low stock alerts | No (not consumable-focused) | Yes |
| Check-in/check-out | Assign/unassign to people, plus borrowing of shared equipment with a return date | Yes, with location tracking |
| Native mobile app | Responsive web | Yes (iOS and Android with offline mode) |
| CSV import | Yes, drag and drop | Yes |
| Custom fields | Yes (5 on Free, 15 on Pro) | Yes, unlimited |
| Purchase orders | No | Yes (Ultra plan and above) |
| Learning curve | Minimal | Low, intuitive interface |
The Key Difference: Focused vs. General-Purpose
Sortly tracks anything: construction materials, dental supplies, retail stock, personal collections. It's an inventory tool that happens to work for equipment too.
AssetJay tracks company equipment specifically. That focus means it has features Sortly doesn't: AI receipt extraction, warranty expiry alerts, offboarding checklists, software licence tracking, and the ability to forward purchase emails so the asset details are filled in for you. For a closer look at how that workflow plays out, see our guide on how to track employee equipment.
If you're tracking boxes of supplies in a warehouse, Sortly is the better fit. If you're tracking who has the company MacBook and whether the warranty is still valid, AssetJay is the better fit.
When to Choose Sortly
Sortly is the better choice if:
- You need to track consumable inventory with low stock alerts and reorder points.
- You work in construction, medical, or another industry where you track materials and supplies, not just assigned equipment.
- Visual organisation with photos is essential to your workflow.
- You need a native mobile app with offline access for fieldwork.
- You need purchase order management.
- You need lots of custom fields to track industry-specific data.
When to Choose AssetJay
AssetJay is the better choice if:
- You're tracking company equipment (laptops, monitors, phones) and software licences.
- You want to attach receipts and get automatic warranty expiry reminders.
- You want AI to extract asset details from receipts and invoices.
- You need offboarding checklists to make sure equipment comes back when someone leaves.
- You want to forward purchase emails and have the asset details filled in for you.
- You don't want per-user pricing eating into your budget as the team grows.
The Pricing Difference
Sortly's pricing model is tiered by both features and user count. A 10-person team would need at least the Premium plan at $299/month to get 8 user seats. Even then, the remaining 2 team members wouldn't have access.
AssetJay's Pro plan at $24.99/month gives your entire team access regardless of size. For a 10-person team that's $24.99/month against $299/month for similar functionality. If you're currently tracking everything in a spreadsheet and wondering whether either tool is worth the switch, see our AssetJay vs spreadsheets breakdown.
Sortly's pricing page currently shows 50% off the first year of a yearly plan, and 20% off yearly plans after that, which brings the cost down.
Frequently Asked Questions
Can Sortly track software licences?
Not natively. Sortly is built for physical inventory. You could create a custom field for licence keys, but there's no dedicated software licence tracking, assignment, or expiry management. AssetJay tracks software licences alongside hardware as a core feature.
Does Sortly have offboarding features?
Not as a dedicated feature. Sortly's check-out shows who has an item, but there's no per-person offboarding list, so you'd pull that together by hand when someone leaves. AssetJay builds an offboarding checklist from everything assigned to the person when you start their offboarding.
Can I migrate from Sortly to AssetJay?
Yes. Export your items from Sortly as a CSV file and import it into AssetJay. The import tool maps columns automatically. Import your people first, and an "Assigned to" column in the asset file links each asset to the right person.
Which has the better mobile experience?
Sortly is better on mobile. It has native iOS and Android apps with offline support, which helps if you're doing fieldwork or warehouse counts. AssetJay is a responsive web app that works on phones but doesn't have a native app or offline mode.
The Bottom Line
Sortly and AssetJay are built for different jobs. Sortly is a flexible visual inventory tool for any industry. AssetJay is a focused equipment tracking tool for small teams managing company gear.
If you need to track supplies, materials, and stock levels across locations, Sortly is well-designed for that. If you need to know who has what equipment, keep receipts organised, and make sure nothing gets lost when someone leaves, AssetJay does that with less complexity and at a lower price. Compare more options in our best equipment tracking tools for small teams roundup, or start free and see if it fits.
