AssetJay vs Sortly: Equipment Tracking Without the Complexity

Sortly and AssetJay both help small teams keep track of their stuff. But they approach the problem differently. Sortly is a visual inventory tool that works across industries, from construction sites to dental offices. AssetJay is focused specifically on company equipment for teams without an IT department. Here's how they compare.

Sortly Overview

Sortly is a general-purpose inventory management app used by over 15,000 businesses. It organizes items visually with photos and folders, and it works for almost anything: construction tools, medical supplies, office furniture, retail stock, even personal collections.

The free plan covers 100 items for one user. Paid plans start at $49/month (Advanced, 500 items, 2 users) and go up to $299/month (Premium, 5,000 items, 8 users). Sortly has strong native mobile apps for iOS and Android with offline support and built-in barcode scanning.

AssetJay Overview

AssetJay is a cloud-based asset management tool built specifically for small teams that don't have an IT department. It's designed for company equipment: laptops, monitors, phones, software licenses. You log an asset in 30 seconds, attach the receipt, track who has it, and get nudged before warranties expire.

It's free for up to 25 assets, with a Pro plan at $24.99/month for up to 250 assets with your whole team. No per-user pricing.

AssetJay vs Sortly: Feature Comparison

The Key Difference: Focused vs. General-Purpose

This is the most important distinction. Sortly tracks anything: construction materials, dental supplies, retail stock, personal collections. It's an inventory tool that happens to work for equipment too.

AssetJay tracks company equipment specifically. That focus means it has features Sortly doesn't: AI receipt extraction, warranty expiry alerts, offboarding checklists, software license tracking, and the ability to forward purchase emails to automatically create assets. For a closer look at how that workflow plays out, see our guide on how to track employee equipment.

If you're tracking boxes of supplies in a warehouse, Sortly is the better fit. If you're tracking who has the company MacBook and whether the warranty is still valid, AssetJay is the better fit.

When to Choose Sortly

Sortly is the better choice if:

• You need to track consumable inventory with low stock alerts and reorder points.
• You work in construction, medical, or another industry where you track materials and supplies, not just assigned equipment.
• Visual organization with photos is essential to your workflow.
• You need a native mobile app with offline access for fieldwork.
• You need purchase order management.
• You need custom fields to track industry-specific data.

When to Choose AssetJay

AssetJay is the better choice if:

• You're tracking company equipment (laptops, monitors, phones) and software licenses.
• You want to attach receipts and get automatic warranty expiry reminders.
• You want AI to extract asset details from receipts and invoices.
• You need offboarding checklists to make sure equipment comes back when someone leaves.
• You want to forward purchase emails and have assets created automatically.
• You don't want per-user pricing eating into your budget as the team grows.

The Pricing Difference

Sortly's pricing model is tiered by both features and user count. A 10-person team would need at least the Premium plan at $299/month to get 8 user seats. Even then, the remaining 2 team members wouldn't have access.

AssetJay's Pro plan at $24.99/month gives your entire team access regardless of size. For small teams, that's a significant difference: $24.99/month versus $299/month for similar functionality. If you're currently tracking everything in a spreadsheet and wondering whether either tool is worth the switch, see our AssetJay vs spreadsheets breakdown.

Sortly does run periodic 50% off promotions for the first year, which brings the cost down. But after that first year, you're at full price.

Frequently Asked Questions

Can Sortly track software licenses?

Not natively. Sortly is built for physical inventory. You could create a custom field for license keys, but there's no dedicated software license tracking, assignment, or expiry management. AssetJay tracks software licenses alongside hardware as a core feature.

Does Sortly have offboarding features?

No. Sortly doesn't have the concept of assigning equipment to employees with offboarding workflows. If you need to generate a list of everything someone has when they leave, you'd need to track that manually. AssetJay auto-generates offboarding checklists per person.

Can I migrate from Sortly to AssetJay?

Yes. Export your items from Sortly as a CSV file and import it into AssetJay. The import tool maps columns automatically.

Which has the better mobile experience?

Sortly wins on mobile. It has native iOS and Android apps with offline support, which is important if you're doing fieldwork or warehouse counts. AssetJay is a responsive web app that works on phones but doesn't have a native app or offline mode.

The Bottom Line

Sortly and AssetJay are built for different jobs. Sortly is a flexible visual inventory tool for any industry. AssetJay is a focused equipment tracking tool for small teams managing company gear.

If you need to track supplies, materials, and stock levels across locations, Sortly is well-designed for that. If you need to know who has what equipment, keep receipts organized, and make sure nothing gets lost when someone leaves, AssetJay does that with less complexity and at a lower price. Compare more options in our best equipment tracking tools for small teams roundup, or start free and see if it fits.