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Equipment Cost Calculator
Most small businesses underestimate their equipment investment by 40%. Plug in your numbers to see what your team's equipment actually costs — and what you'd lose if you can't account for it.
Your Numbers
Number of people with equipment
$
$
$
Keyboard, mouse, headset, dock, etc.
Total Equipment Value
$17,500
$1,750 per person × 10 people
Annual Replacement Budget
$4,375
Based on a 4-year refresh cycle
Cost of 1 Lost Laptop
$1,200
What one unreturned device costs you
Untracked Equipment Risk
$5,250
30% of equipment that can't be accounted for
What These Numbers Mean
- Total equipment value is what it would cost to replace everything from scratch. This is the number your insurance needs to know.
- Annual replacement budget is based on a 4-year refresh cycle. Most laptops last 3-5 years, so dividing by 4 gives you a sustainable annual budget. Read more in our laptop refresh cycle guide.
- Cost of one lost laptop is a reminder that a single unreturned device after offboarding is a real expense. See our article on the $2,000 offboarding problem.
- Untracked equipment risk is based on industry data showing that 30% of small businesses can't fully account for their equipment. If that applies to you, the risk number is what's at stake.
Track your equipment investment
AssetJay shows you total value, per-person equipment costs, and warranty status at a glance. Free for up to 25 assets.
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